SALISBURY LAWN TENNIS CLUB RULES (UNINCORPORATED CLUB)
Adopted by General Meeting on
27 March 2019.
The name of the Club, established c.1895, is The Salisbury Lawn Tennis Club ("the Club").
2.1. "the Chairman" means the person elected from time to time to be the chairman of the Club in accordance with this Constitution;
"the CLTA" means Wiltshire Lawn Tennis Association;
“Full Member”; means a Member who is at least 18 years old and is a Single Member, Couple Member, Family Member, Under 21 Member, 20 mile Country Member, or 30 mile Country Member;
"the Game" means the game of tennis;
“the Honorary Match Secretary” means the person elected from time to time to be the honorary match secretary of the Club in accordance with this Constitution;
“the Honorary Membership Secretary” means the person elected from time to time to be the honorary membership secretary of the Club in accordance with this Constitution;
"the Honorary Secretary" means the person elected from time to time to be the honorary secretary of the Club in accordance with this Constitution;
"the Honorary Treasurer" means the person elected from time to time to be the honorary treasurer of the Club in accordance with this Constitution;
"the LTA" means the Lawn Tennis Association (the governing body of tennis within Great Britain, the Channel Islands and the Isle of Man) of The National Tennis Centre, 100 Priory Lane, Roehampton, London SW15 5JQ and its subsidiaries or such successor entity or entities as become(s) the governing body of the game of tennis within Great Britain, the Channel Islands and the Isle of Man from time to time;
"the LTA Disciplinary Code" means the disciplinary code of the LTA in force from time to time;
"the LTA Rules" means the rules of the LTA as in force from time to time;
"the Management Committee" means the committee elected in accordance with this Constitution;
"the Members" means the members of the Club admitted from time to time to membership of the Club in accordance with this Constitution;
"the President" means the person appointed from time to time by the Management Committee to be the president of the Club in accordance with this Constitution; and
"the Trustees" means the persons appointed from time to time to be the trustees of the Club in accordance with this Constitution;
2.2 Words denoting the singular number include the plural number and vice versa; words denoting the masculine gender include the feminine gender; and words denoting persons include bodies corporate (however incorporated) and unincorporated, including unincorporated associations of persons and partnerships.
3.1. The objects of the Club are:
3.1.1. principally to provide facilities for and generally to promote, encourage and facilitate the playing of the Game in the area of Salisbury and amongst the community;
3.1.2. to provide and maintain Club premises at Old Blandford Road, Harnham, Salisbury and club-owned tennis equipment for the use of its members;
3.1.4. to sell or supply food or drink as a social adjunct to the sporting purposes of the Club;
3.1.5. to take and retain a membership of the CLTA (and by doing so become and remain registered as an associate of the LTA) and to comply with and uphold the Rules and Regulations of the CLTA as amended from time to time and the LTA Rules and the LTA Disciplinary Code and the rules and regulations of any body to which the LTA is registered or affiliated;
3.1.6. to acquire, establish, own, operate and turn to account in any way the tennis court facilities of the Club together with buildings and easements, fixtures and fittings and accessories as shall be thought advisable;
3.1.7. subject to the LTA Rules and the LTA Disciplinary Code and the LTA's wider jurisdiction, to make rules, regulations, bye-laws and standing orders concerning the operation of the Club including without limitation regulations concerning disciplinary procedures that may be taken against the Members;
3.1.8. subject to the LTA Rules and the LTA Disciplinary Code and the LTA's wider jurisdiction, to discipline the Members where permitted by its Rules/Regulations and to refer its Members to be disciplined by the LTA or the CLTA (as appropriate); and
3.1.9. to do all such other things as the Management Committee thinks fit to further the interests of the Club, to advance and safeguard the interests of the Game, to promote increases in participation at all levels of the Game or as are otherwise incidental or conducive to the attainment of all or any of the objects stated in this Clause 3.
4.Application of Surplus Funds
4.1. The Club is a non-profit making organisation. Subject to Clause 26.3, the income and property of the Club shall be applied solely towards promoting the Club's objects as set forth in this Constitution. No portion thereof shall be paid or transferred, directly or indirectly, to the Members of the Club.
4.2. Nothing in Clause 4.1 shall prevent the Club from entering into an agreement with a Member for the supply by him to the Club of goods or services or for his employment by the Club, provided that such arrangements are approved by the Management Committee (without the Member being present) and are agreed with the Member on an arm's length basis.
4.3. No Member shall be paid a salary, bonus, fee or other remuneration for playing for the Club.
5.1. Eligibility for membership.
5.1.1. All persons are eligible to apply for membership of the Club.
5.1.2. No person shall be denied membership of the Club on the grounds of race, ethnic origin, creed, colour, age, disability, sex, occupation, sexual orientation, religion, political or other reasonable beliefs.
5.1.3. The number of Members is limited to 600.
5.1.4. Persons may not be admitted to membership, or to any of the privileges of membership, without an interval of at least two days between their nomination or application for membership and their admission and the relevant membership fee has been paid.
5.2. Admission of Members
5.2.1. Any person who wishes to become a Member must submit a written application. The application shall be in such form as the Management Committee shall decide from time to time.
5.2.2. Every candidate for membership shall be considered by the Management Committee, which may delegate this function to the Membership Secretary.
5.2.3. A candidate shall be admitted to membership of the Club unless it is the opinion of the Management Committee that to do so would be contrary to the best interests of the sport or the good conduct and interests of the Club or where it is the opinion of the Management Committee that a material reason for the application is the pursuit of some personal interest external to the Club. The Membership Secretary’s delegated authority is to admit a person to Membership but only the Management Committee can refuse Membership.
5.3. Conditions of membership
5.3.1. Every member agrees as a condition of membership: (a) to be bound by and subject to this Constitution and the rules and regulations of the CLTA (as in force from time to time); and (b) to be bound by and subject to the LTA Rules and the LTA Disciplinary Code.
5.3.2. Rule 5.3.1 confers a benefit on the LTA and, subject to the remaining provisions of this rule, is intended to be enforceable by the LTA by virtue of the Contracts (Rights of Third Parties) Act 1999. For the avoidance of doubt, the members do not intend that any term of this Constitution, apart from Rule 5.3, should be enforceable, by virtue of the Contracts (Rights of Third Parties) Act 1999, by any person who is not a party to this Constitution.
5.3.3. The Management Committee may subject to Clause 7 terminate the membership of any person or impose any other sanction it determines to be appropriate, in connection with the breach of any condition of membership set out in this Constitution.
5.4. Classes of Members
5.4.1. There shall be the following classes of Membership of the Club; Single Member, Couple Member, Family Member, Off-Peak Weekday Member, Non-Playing Member, 20 mile Country Member, 30 mile Country Member Junior Member, Under 21 Member, Under 10 Child Member, Under 10 Child Member Family Playing Partner, and Honorary Member. The Committee is authorised to create other classes of membership (or vary classes of Membership) whether annual or otherwise and whether on a permanent or temporary basis and to promulgate the applicable regulations. These regulations or variations will take effect immediately but may be rejected or amended by a majority vote of members (subject to due notice of any resolution being given) at the next following general meeting. Any rejection or amendment will take effect immediately other than in respect of members of the relevant class whose current period of membership will not be affected.
5.4.2. Members must abide by the conditions of their class of membership. The conditions of Membership will be made available to persons applying for Membership and otherwise promulgated in such manner as the Management Committee shall direct.
5.4.3. Only Full Members and Honorary Members shall be entitled to receive notice of, attend and vote at general meetings. A member other than a Full Member or Honorary Member shall be entitled to all the privileges of membership relevant to his class of membership but shall not have the right to receive notice of, attend and vote at general meetings.
5.5.1. The entrance fee and annual subscription for each type of Member shall be determined annually by the Management Committee.
5..2. The Members shall pay any annual subscription fees set by the Management Committee.
5.5.4. The membership period runs from 1st April to 31st March the following year. Members must pay their renewal subscriptions by 1st April each year.
6. Resignation and termination of membership.
6.1. Membership shall not be transferable and shall cease immediately on death.
6.2. Membership fees are not refundable in the event of termination of Membership however arising.
7.1. Subject to the remaining provisions of this rule, the Management Committee shall have power to expel a Member only for good and sufficient cause, such as (but not by way of limitation) conduct or character likely, in the opinion of the Management Committee, to bring the Club or the Game into disrepute or to be detrimental to the running or management of the Club or the interests of the Members as a whole.
7.2. A Member shall not be expelled other than by a decision of the Management Committee.
7.3. Where it is proposed that a Member should be expelled he must be given at least 14 days’ notice of the Management Committee meeting at which his expulsion is to be considered and such notice must be accompanied by a summary of the grounds upon which the expulsion is to be considered.
7.4. The Member must be given the opportunity of making written representations to the Management Committee (if these are provided to the Honorary Secretary in good time).
7.5. The Member shall be given the opportunity to appear before the Management Committee to make oral representations as to why he should not be expelled. The Member may not be present during the deliberations of the Management Committee.
7.6. A decision to expel requires the votes in favour of at least two-thirds of the Management Committee then present, or, if greater, four members of the Management Committee. Where the Member concerned is a member of the Management Committee he shall not be present during or take part in the Committee’s discussion or vote on the matter.
7.7. The Management Committee (acting on a simple majority vote) may by written notice to the Member suspend the Member from the privileges of Membership and exclude the Member from the Club's premises until he has been notified of the result of the meeting considering his proposed expulsion.
8. Effect of termination of Membership
8.1. Any person ceasing to be a Member in whatever circumstances forfeits all right to and claim upon the Club, its property and its funds and he has no right to the return of any part of his subscription.
9. The Management Committee and Officers of the Club
9.1. The Management Committee
9.1.1. The Management Committee will consist of not more than ten Committee Members.
9.1.2. Only Full Members of the Club are eligible to stand for election to the Management Committee.
9.1.3. The election of Members to any vacancy on the Management Committee shall take place at the Annual General Meeting by simple majority vote. Candidates must be proposed and seconded by Full Members. Candidates cannot vote for themselves.
9.1.4. A candidate for membership of the Management Committee may not be appointed if it is the reasonable opinion of the Management Committee (by simple majority decision) that he has canvassed for votes.
9.1.5. Where it is found that there are insufficient elected members of the Management Committee for it to be quorate, any member of the Management Committee or any Full Member may demand that a general meeting is held for the purposes of electing one or more additional members of the Management Committee and the same provisions as at 9.1.2 to 9.1.4 shall apply.
9.1.6. Subject to any adjustments to ensure continuity in accordance with Clause 9.1.9., Committee Members are elected for an initial term expiring at the third AGM following their election and are eligible to stand for re-election (on the same basis as provided in clauses 9.1.2. to 9.1.4.) for a maximum of two further consecutive such terms.
9.1.7. A Committee Member who ceases to be a member of the Management Committee for any reason may not stand for election to the Management Committee until one year has elapsed from the date upon which he ceased to be a Committee Member.
9.1.8. A Committee Member's appointment ceases immediately and automatically upon his ceasing to be a Full Member of the Club for any reason.
9.1.9. The Management Committee may, upon any person being elected or re-elected to the Management Committee, resolve by a simple majority to direct that such person shall serve a term shorter than that provided in Clause 9.1.6., where it considers that this is appropriate to provide for continuity of experience on the Committee.
9.1.10. The Committee shall have the power to co-opt up to three Full Members to the Management Committee. Co-opted Committee Members may not vote on the Management Committee and do not form part of the Management Committee quorum but otherwise may take a full part in the business of the Management Committee. Co-option shall expire at the next following AGM but the co-opted Committee Member may stand for election at the AGM (if otherwise eligible to do so) and may again be co-opted thereafter if so decided by the Management Committee. A person may not serve as a co-opted Committee Member for more than a total of 24 months (ignoring any period as an elected Committee Member) in any period of 36 months.
9.1.11. A co-opted Committee Member cannot be an Officer of the Club.
9.1.12. A Committee Member will stand down from the Management Committee forthwith upon a simple majority vote (at the annual general meeting or if necessary an extraordinary general meeting) in favour of a resolution (submitted to the Honorary Secretary or Chairman in writing not less than 21 days prior to such meeting, and signed by not less than ten Full Members) for his removal provided that he, and (as far as reasonably practicable) all club members eligible to vote, have been given not less than 21 days written notice of the resolution and that any written representations (of reasonable length and provided in good time to the Honorary Secretary) have been circulated to substantially all Members entitled to attend and vote at the meeting and that the Committee Member is given the opportunity to address the meeting. The Committee Member shall not be present for the deliberations and voting of the meeting.
9.1.13. The Club shall be managed by the Management Committee which may exercise all of the powers of the Club for this purpose.
9.1.14. Each member of the Management Committee must satisfy HMRC's fit and proper person test to be involved in the general control, management and administration of the Club and must so declare, prior to being elected and from time to time thereafter as required by the Management Committee.
9.1.15. Each member of the Management Committee undertakes as a condition of election or appointment, to agree to be bound by and subject to this Constitution, the rules and regulations of the relevant CLTA and the LTA Rules and the LTA Disciplinary Code, such agreement to contain an express acknowledgement that the Contracts (Rights of Third Parties) Act 1999 applies and that the LTA and the Club can enforce any breach at its option and in its sole discretion.
9.1.16. The Management Committee may delegate any of the powers that are conferred upon it by this Constitution to such person, or committee, by such means (including power of attorney), to such extent, in relation to such matters and on such terms and conditions as it thinks fit. If the Management Committee so specifies, any such delegation may authorize further delegation of members' powers. The members of the Management Committee may revoke any delegation or alter its terms and conditions.
9.1.17. Periods of membership of the Management Committee prior to the date of adoption of this Constitution will not be counted for the purposes of the terms of membership of the Management Committee provided for in clause 9.1.6..
9.2. Officers of the Club
9.2.1. The Officers of the Club shall be the Chairman, Honorary Secretary, Honorary Treasurer, Honorary Membership Secretary and Honorary Match Secretary.
9.2.2. Only persons who are members of the Management Committee are eligible to be elected and to serve as Officers of the Club.
9.2.3. A person ceases to be an Officer of the Club immediately and automatically upon their ceasing to be a member of the Management Committee.
9.2.4. At each AGM all Officers of the Club shall resign and may, if eligible to do so, stand for re-election. A Committee Member not so re-elected as an Officer does not thereby cease for that reason to be a member of the Committee.
9.2.5. For the avoidance of doubt there is no restriction (other than those restrictions applying to Committee Membership) on the number of years (consecutive or otherwise) for which a person may serve as an Officer of the Club.
9.3. Elections and appointments
9.3.1. The Honorary Secretary shall send to the Members each year, together with the notice of the AGM, a nomination form for the election of members of the Management Committee and election of Officers, to any vacancy. The form shall be accompanied by details of the members of the Management Committee who are retiring and those whose term has expired but are entitled and willing to stand for re-election and of those Officers who are retiring and those who are entitled and willing to stand for re-election. Members of the Management Committee who are entitled and willing to stand for re-election and Officers who are entitled and willing to stand for re-election do not require to be nominated. Subject to the foregoing, candidates for election as a member of the Management Committee or as Officers must be nominated by any two Full Members on the nomination form prescribed by the Management Committee which must be returned to the Honorary Secretary by such date as the Management Committee shall prescribe each year.
9.3.2. No Member may nominate or second more than one candidate for any one vacancy.
9.3.3. If there is only one candidate nominated for election (or standing for re-election) to any particular vacancy, that candidate shall be declared elected unopposed. Otherwise there shall be an election in accordance with Clause 9.3.4. In the event of a tie, the candidate to be elected shall (unless the candidates otherwise agree) be determined by lot.
9.3.4. Where required the election of a duly nominated candidate, or of a person standing for re-election, shall be held by ballot at the Annual General Meeting.
9.3.5. The Management Committee may appoint any person (who would otherwise be eligible for election to the Management Committee) to fill temporarily any casual vacancy on the Management Committee and may appoint any member of the Management Committee to fill temporarily any vacancy for an Officer of the Management Committee. The appointment shall continue until the next annual general meeting.
9.3.6. The Management Committee will nominate a person to be appointed as the President of the Club who may be elected at the Annual General Meeting. The President will serve until the next following Annual General Meeting when he may stand for re-election.
9.3.7. A member of the Management Committee shall be deemed to have vacated office if: (a) he becomes bankrupt or makes any arrangement or composition with his creditors generally; or (b) a registered medical practitioner who is treating that person gives a written opinion to the Management Committee stating that that person has become physically or mentally incapable of acting as a member of the Management Committee and may remain so for more than three months; or (c) by reason of that person's mental health, a court makes an order which wholly or partly prevents that person from personally exercising any powers or rights which that person would otherwise have; or (d) he resigns his office by notice to the Club; or (e) he shall for more than three consecutive meetings of the Management Committee have been absent and the Management Committee resolves that his membership of the Management Committee be terminated; or (f) he is suspended from holding office or from taking part in any activity relating to the administration or management of the Club by a decision of the CLTA or the LTA;
9.3.8. Any person accepting election or nomination to the Management Committee who has any financial interest in the Game, or any other financial or other interest which may reasonably be considered to represent a conflict of interest with the Club, must before such election or nomination, state in writing to the Club all such interests and if elected must declare any such interest when it arises and respond promptly to any request by the Management Committee for any relevant declaration from time to time.
9.3.9. Failure to make full disclosure in accordance with Clause 9.3.8. will lead to automatic disqualification from Management Committee. The Management Committee has the right to refuse appointment to the Management Committee of any Member with any such interests, if, in its opinion, it is not in the best interests of the Club.
10. Proceedings of the Management Committee
10.1. Management Committee meetings shall be held as often as the Management Committee thinks fit provided that there shall not be less than 4 meetings each year. The quorum for such meetings shall be 5. The Chairman and the Honorary Secretary shall have discretion to call emergency meetings of the Management Committee if they consider it to be in the interests of the Club. The Honorary Secretary shall give all the members of the Management Committee not less than 7 days' notice of a meeting.
10.2. The Chairman shall be the chairman of the Management Committee. Unless he is unwilling to do so, the Chairman shall preside at every meeting of the Management Committee at which he is present. If there is no person holding that office, or if the Chairman is unwilling to preside or is not present within five minutes after the time appointed for the meeting, the members of the Management Committee present may appoint one of their number to be chairman of the meeting.
10.3. Unless otherwise provided in this Constitution, decisions of the Management Committee shall be made by a simple majority and in the event of an equality of votes the Chairman (or the acting chairman of that meeting) shall have a casting or additional vote.
10.4. The Management Committee may from time to time appoint from among its number such sub-committees as it considers necessary and may delegate to them such of the powers and duties of the Management Committee as the Management Committee may determine. All sub-committees shall periodically report their proceedings to the Management Committee and shall conduct their business in accordance with the directions of the Management Committee.
10.5. The Management Committee shall be responsible for the management of the Club and shall have the sole right of appointing and determining the terms and conditions of service of employees of the Club and of engaging persons or businesses to provide services to the Club. The Management Committee shall have power to enter into contracts for the purposes of the Club on behalf of all the Members.
10.6. The Management Committee shall appoint Trustees, to hold office until death or resignation unless removed from office by a resolution of the Management Committee or by a resolution duly passed at a general meeting. The Chairman from time to time is nominated as the person to appoint new Trustees within the meaning of Section 36 of the Trustee Act 1925. A new Trustee or new Trustees shall be nominated by resolution of the Management Committee and the Chairman shall by deed duly appoint the person or persons so nominated as the new Trustee or Trustees of the Club and the provisions of the Trustee Act 1925 shall apply to any such appointment. Any statement of fact in any such deed of appointment shall in favour of a person dealing with the Club or the Committee in good faith be conclusive evidence of the fact so stated.
10.7. The number of Trustees shall not be more than four or less than two.
10.8. The members of the Management Committee shall be entitled to an indemnity out of the assets of the Club for all expenses and other liabilities properly incurred by them in the management of the affairs of the Club.
10.9. Clauses 10.6, 10.7, 24.1 and 24.2 are subject to the provisions of the Trust Deed dated 30th September 2009.
11. Annual general meeting
11.1. The annual general meeting of the Club shall be held at such time as the Management Committee shall decide each year to transact the following business: (a) to receive the Chairman's report of the activities of the Club during the previous year; (b) to receive and consider the accounts of the Club for the previous year and the Honorary Treasurer's report as to the financial position of the Club; (c) to remove and elect the auditor or confirm that he remain in office; (d) to elect the members of the Management Committee and any Officers; (e) to decide on any resolution which may be duly submitted in accordance with Rule 11.2 below; (f) to deal with any other matters which the Management Committee desires to bring before the membership.
11.2. Notice of any resolution proposed to be moved at the annual general meeting shall be given in writing to the Honorary Secretary not less than 14 days before the meeting.
11.3. No period greater than fifteen months shall elapse between one annual general meeting and the next.
12. Extraordinary general meetings
12.1. An extraordinary general meeting may be called at any time by the Management Committee and shall be called within 21 days of receipt by the Honorary Secretary of a requisition in writing signed by not less than 10 Members stating the purposes for which the meeting is required and the resolutions proposed.
13. Procedures at the annual and extraordinary general meetings
13.1. The Honorary Secretary shall send to each Member at his last known address, or email address, written notice of the date, time and place of the general meeting together with the resolutions to be proposed and, in the case of an annual general meeting, the names of the persons proposed to be elected as members of the Management Committee or as Officers least 21 days before the meeting. The accidental failure to give notice to any person entitled to notice, or the accidental omission of any such details in any notice, shall not invalidate the proceedings at the meeting.
13.2. The quorum for the annual and extraordinary general meetings shall be 21 (of which 10 can be members of the Management Committees) or one-tenth of the aggregate of Full Members and Honorary Members of the Club whichever is the greater number. For this purpose the written declaration of the Honorary Membership Secretary as to the number of Full Members of the Club shall be conclusive. No business other than the appointment of the chairman of the meeting shall be transacted at the general meeting if the persons attending it do not constitute a quorum.
13.3. The Chairman shall preside at all meetings of the Club but if he is not present within 15 minutes after the time appointed for the meeting or has signified his inability to be present at the meeting, the Members present may choose one of the other members of the Management Committee present to preside and if no other member of the Management Committee is present or willing to preside the Members present may choose one of their number to be chairman of the meeting.
13.4. If the persons attending an annual or extraordinary general meeting do not constitute a quorum within half an hour of the time at which the meeting was due to start, or if during a meeting, a quorum ceases to be present, the chairman of the meeting must adjourn it. The chairman of the meeting must adjourn the meeting if directed to do so by the meeting. When adjourning an annual or extraordinary general meeting the chairman of the meeting must specify the time and place to which it is adjourned or state that it is to continue at a time and place to be fixed by the members of the Management Committee. The Chairman must have regard to any directions as to the time and place of any adjournment which have been given by the meeting. If the continuation of an adjourned annual or extraordinary general meeting is to take place more than 14 days after it was adjourned the Honorary Secretary must give at least 7 days’ notice to the persons to whom notice of the Club's meetings is required to be given in accordance with Clause 13.1. No business can be transacted at an adjourned annual or extraordinary general meeting which could not properly have been transacted at the meeting if the adjournment had not taken place.
13.5. Members of the Management Committee may attend and speak at annual or extraordinary general meetings. The chairman of the meeting may permit other persons who are not Members to attend and speak at a meeting.
13.6. Each Full Member or Honorary Member present shall have one vote and (save where provided otherwise in this Constitution) resolutions shall be passed by a simple majority of those Members present and voting. In the event of an equality of votes the chairman of the meeting shall have a casting or additional vote.
13.7. No objection may be raised as to the qualification of any person voting at a meeting except at the meeting or adjourned meeting at which the vote objected to is tendered, and every vote not disallowed at the meeting is valid. Any such objection must be referred to the chairman of the meeting.
13.8. The Honorary Secretary, or in his absence a member of the Management Committee, shall take minutes at annual and extraordinary general meetings.
13.9. There shall be no right for a Member to vote by proxy. No person may represent more than one Member.
14. Purchase and supply of liquor
14.1. Purchase for the Club and supply by the Club of intoxicating liquor will be entirely under the control and in the absolute discretion of the Management Committee.
15.1. No Member may at any time receive any commission, percentage or similar payment on or with reference to purchases of intoxicating liquor by the Club.
15.2. No one may directly or indirectly derive any pecuniary benefit from the supply of intoxicating liquor by or on behalf of the Club to Members or guests apart from any benefit accruing to the Club as a whole and apart also from any benefit which a person derives indirectly by reason of the supply giving rise to or contributing to a general gain from the carrying on of the Club.
16.1. Any Member may introduce playing guests to the Club, provided that no one whose application for membership has been declined or who has been expelled from the Club may be so introduced.
16.2. No one may be admitted as a playing guest on more than 3 occasions in any period of twelve months if they live within 30 miles of the Club.
16.3. Any player, coach, other team representative, match official or spectator attending the Club's premises by invitation of the Club for Club matches, County training or matches, Open or Closed tournaments, who is not a Member shall be a guest of the Management Committee and as such shall not be required to complete the guest book.
16.4. The Member introducing a guest in accordance with Rule 16.1 must, before the guest uses any Club facilities, pay the appropriate Guest Fee and enter the name and address of the guest together with the name of the introducer in the guest book which must be kept on the Club's premises.
16.5. The guests referred to in Clauses 16.1. or 16.3. are bound by this Constitution and if infringing this Constitution may be expelled.
16.6. The Committee is authorised to make and promulgate regulations (whether on a permanent or temporary basis) for the admission to the Club facilities of playing and non -playing guests and playing or non-playing non-member visitors. These regulations will take effect immediately but may be rejected or amended by a majority vote of members (subject to due notice of any resolution being given) at the next following general meeting. Any rejection or amendment will take effect immediately. Guests and visitors must abide by the relevant regulations and a Member is responsible for the compliance of the Guest whom he has introduced.
17. Opening of Club premises
17.1. The Club is open for use by Members, Guests and Visitors between 8am and 10pm on each day or at such other times or for such other periods as the Management Committee shall decide. The Club's facilities shall be available to the Member without discrimination. This Clause 17 does not amount to any warranty by the Club or the Committee that any particular facility of the Club or any court will be available during such hours.
18. Permitted hours
18.1. The permitted hours for the supply of intoxicating liquor and provision of regulated entertainment shall be as permitted by the Club's Club Premises Certificate.
19. Alteration of the Constitution
19.1. This Constitution may be altered by resolution at an annual or extraordinary general meeting provided that the resolution shall not be passed unless carried by a majority of at least two-thirds of the Members present and voting at the general meeting, the notice of which contains particulars of the proposed alteration or addition.
19.2. As soon as possible and in any case within 28 days after the making of any alteration or addition to this Constitution, the Honorary Secretary shall give written notice of any relevant alteration or addition to the proper Licensing Authority.
19.3. Where there is any dispute as to the interpretation or effect of any Clause the decision of the Management Committee shall, in the absence of bad faith or manifest error, be final and binding upon the Members.
19.4. The Management Committee may correct or waive any provision of this Constitution where it concludes in good faith that there is an error or slip which impedes its giving proper effect to the purpose and spirit of this Constitution. This Constitution shall take effect subject to any such correction or waiver until the conclusion of the next annual general meeting.
20. Regulations, Standing Orders, and Club Policies
20.1. The Management Committee shall have power to make, repeal and amend such regulations and standing orders as it may from time to time consider necessary for the wellbeing of the Club. Subject to the other express provisions of this Constitution relating to authority of the Management Committee to introduce terms relating to membership guests and visitors, such regulations and standing orders and any repeals or amendments to them shall have effect until set aside by the Management Committee or by the Members in general meeting.
20.2. The Management Committee is authorised to adopt and promulgate Club policies as it thinks fit. Club policies duly notified to the Members (whether by express notice or by display in the Club Premises or on the Club website or intranet) become part of this Constitution and all Members are required to comply with them.
21. Use of Facilities
21.1. All coaches and players and other persons using the facilities of the Club will be required, as a condition of such use, to agree to be bound by and subject to this Constitution, the rules and regulations of the relevant CLTA, the LTA Rules and the LTA Disciplinary Code, such agreement to contain an express acknowledgement that the Contracts (Rights of Third Parties) Act 1999 applies and that the LTA and the CLTA can enforce any breach at its option and in its sole discretion.
21.2. No court can be retained for more than one set on a social mix in session if members are waiting to play.
21.3. Any persons playing singles, other than in a Club tournament, on the last available court on a social mix in session must be prepared to join into a four or give way to a four.
21.4. The value of prizes at tournaments shall be left to the discretion of the Management Committee. Any person providing a prize shall be entitled to state the terms on which it is awarded, subject to the approval of the Management Committee.
21.5. The Committee shall have the power to make, promulgate and enforce regulations relating to the conduct on Club premises, of members, guests and other visitors.
21.6. Members must provide their own tennis balls which must be non-marking.
21.7. Members will dress smartly and appropriately when using the courts and the Clubhouse. Subject to the foregoing, coloured clothing is allowed on court. Clothing should not carry messages or slogans which in the opinion of the Committee are inappropriate.
21.8. Only non-marking Tennis shoes may be worn on court.
21.9. The Club will accept no responsibility for any member’s possession lost or damaged on the Club premises.
21.10. A member of the Management Committee, Club Referee, or Head Coach will decide whether or not the courts are fit for play.
21.11. Children and spectators who are not Members may accompany Members who are 18 years or older on the Club premises but the Member must ensure that the children and spectators are suitably behaved at all times and do not go on any court or distract players.
21.12. After 6.30 pm, Junior Members, unless playing in a match for the Club, must give way to Adult Members if no other court is available.
21.13 No Member may make any use of the Clubhouse or any part of the Club premises or facilities (including but not limited to the car parks) other than in relation to his involvement in Club activities or other activities sanctioned by the Management Committee.
22.1. All monies payable to the Club shall be received by the person authorised by the Management Committee to receive such moneys and shall be deposited in a bank account in the name of the Club. No amount over £500 shall be drawn from that account except by cheque or (in the case of online banking instruction) after withdrawal approval, signed by 2 of the 3 signatories, who shall be the Chairman, Honorary Secretary and Honorary Treasurer. Any moneys not required for immediate use may be invested as the Management Committee in its discretion thinks fit.
22.2. The Members in general meeting by majority vote shall subject to the recommendation of the Management Committee have power to authorise the payment of remuneration to any Officer, member of the Management Committee, Member for services rendered to the Club. Members of the Management Committee shall not be remunerated for their roles as members of the Management Committee or as Officers of the Club. The remuneration of a member of the Management Committee, Officer or Member may take any form and may include any arrangements in connection with the payment of a pension, allowance or gratuity, or any death or sickness or disability benefits to, or in respect of, that person.
22.3. The Club may pay any reasonable expenses that members of the Management Committee properly incur in connection with their attendance at meetings of the Management Committee or at annual or extraordinary general meetings of the Club or otherwise in connection with the exercise of their powers and the discharge of their responsibilities in relation to the Club.
22.4. The financial transactions of the Club shall be recorded in such manner as the Management Committee thinks fit by the Honorary Treasurer.
22.5. The Committee shall, each year, submit Accounts for independent examination by a suitably experienced person appointed by the Committee
23.1. The Management Committee may borrow on behalf of the Club for the Objects of the Club from time to time with the sanction of the Members by simple majority vote in a general meeting. The sanction given may be either in relation to a specific loan or generally.
23.2. When so borrowing the Management Committee shall have power to raise in any way any sum or sums of money and to raise and secure the repayment of any sum or sums of money in such manner and on such terms and conditions as it thinks fit, and in particular by mortgage of, or charge upon, or by the issue of debentures charged upon all or any part of the property of the Club.
23.3. The Management Committee shall have no power to pledge the personal liability of any Member for repayment of any sums so borrowed.
24.1. The property of the Club, other than cash at the bank, shall be vested in the Trustees. They shall deal with the property as directed by resolution of the Management Committee, subject to the Trust Deed dated 30th September 2009 and entry in the minute book shall be conclusive evidence of such a resolution.
24.2. The Trustees shall be entitled to an indemnity out of the property of the Club for all expenses and other liabilities properly incurred by them in the discharge of their duties.
24.3. The Trustees shall be indemnified by the Club. The Management Committee shall pay all costs, losses and expenses which any Trustee may incur or for which he may become liable by reason of any contract entered into or act or thing done by him in good faith as Trustee in accordance with the instructions of the Management Committee or of a general meeting of the Club or otherwise in the discharge of his duties. The Management Committee may give to a Trustee, who has incurred or may be about to incur any liability, at the request of or for the benefit of the Club such security by way of indemnity as may seem expedient.
25.1. The Club can send, make available or supply any notice, ballot paper, accounts, document, or other information by personal delivery, by posting it to the intended recipient's usual address, by sending it or supplying it in electronic form to an address notified by the intended recipient to the Club or by making it available on a website and notifying the intended recipient of its availability in accordance with this Clause.
25.2. Notices required to be given to any Officer of the Club may be served by email at the email address of the Club as notified to Members from time to time or sent by sufficiently stamped post addressed to the Officer concerned at the postal address of the Club.
25.3. If any notice or other information is sent by the Club by post, it is treated as being received the day after it was posted if first class post was used, or 72 hours after it was posted if first class post was not used. In proving that any notice or other information was received, it is sufficient to show that the envelope was properly addressed and put into the postal system with correct postage paid.
25.4. If any notice or other information was sent using electronic means, it is treated as being received on the day it was sent. In the case of notices or other information available on a website, the notice or other information is treated as being received on the day on which it was made available on the website or, if later, the day on which the notice of availability is treated as being received by the intended recipient in accordance with this Clause.
26.1. A resolution to dissolve the Club shall be proposed only at an extraordinary general meeting and shall be passed only if carried by at least three-quarters of the Full Members present and entitled to vote.
26.2. The dissolution shall take effect from the date of the resolution and the members of the Management Committee shall be responsible for the winding-up of the assets and liabilities of the Club.
26.3. Any property remaining on a winding up or dissolution of the Club after the discharge of the debts and liabilities of the Club shall not be paid to or distributed among the members of the Club, but shall be given or transferred to one or more of the following sporting or charitable bodies (i) the LTA for use in community related initiatives for the Game; (ii) another registered community amateur sports club for the Game; or (iii) a registered charitable organisation.